The business world is witnessing a significant shift towards cloud-based solutions, and ERP is no exception. Cloud-based ERP offers numerous advantages, including scalability and remote access. However, some businesses require even greater control and security. This is where advanced SAP Business One Private Cloud features come into the picture. SAP B1 Private Cloud provides the benefits of a cloud-based ERP with a dedicated infrastructure, offering businesses a unique set of advantages.

In this post, we will see the top features of SAP B1 Private Cloud and its importance for SMBs. Let’s dive in.

Key SAP Business One Private Cloud Features You Need to Know

The private cloud for SAP B1 has many business benefits to offer through its versatile features. Let’s dig deep into the key SAP Business One Private Cloud features.

Anywhere Work, Anytime

It’s time for smarter work. With our cloud-based solution, you can access your critical business data and applications securely from any device, whether you’re at the office or traveling. This real-time access ensures you can make informed decisions every time and stay ahead of the curve, 24×7.

Web-based Access

Do clunky software installations bother you? Not anymore as you can get effortless web-based access. Private Cloud for SAP B1 enables you to eliminate the need for complex in-house IT infrastructure and you can access SAP Business One using a web browser. It simplifies deployments, updates, and maintenance.

Quick Printing

Want to make printing easy and smooth? Well, the private cloud solution can streamline the printing process with effective characteristics like report and invoice generation using a few clicks. You can get rid of the frustration of waiting for slow printers and focus on what matters most- the growth of your business!

Prevention of Data Leakage

Security is the topmost priority in today’s data-driven world, and SAP B1 Cloud knows it! Its dedicated infrastructure is highly secure and safeguards your sensitive data from unauthorized access or leaks. What all you get is safe access and transfer to your company’s data, anywhere, anytime.

Flawless File Transfer

Collaboration is a key to success for SMBs. Our private cloud solution has a built-in feature for effortless file sharing and seamless transfer within your team irrespective of their places. Every member can remain on the same page with access to the latest information and improve efficiency with flawless file transfer.

Zero Trust-based Access

If you want to avail the advantage of a ‘zero trust’ principle where every user and device gets verified before gaining access, the private cloud solution from B1 Partner Cloud is here! This principle adds an extra layer of security giving you peace of mind that only authorized persons can access your confidential data and critical systems.

MFA (Multifactor Authentication)

This can be an additional layer of protection, a double-locking system in your SAP B1 Private Cloud. It requires users to provide not just a username and password, but also an additional verification factor such as a code from their phones, ensuring only the rightful owner can access their data.

Excel Reporting

This is one of the best SAP Business One Private Cloud features. It empowers you to generate clear and concise reports directly in Excel. No need for complex data manipulation or expensive reporting tools. You can easily extract valuable insights from your data with a few clicks, allowing you to make data-driven decisions.

Contextual Access

It goes beyond simple passwords, granting users access based on their role and department. For example, the marketing or sales team can access customer data, while the finance department can access financial reports within a secure environment. Contextual access acts like a personal security guard for your confidential business data.

Customize Backup

Ever forget to save an important document? What if this happened to your business data? You can say goodbye to this worry with our feature-rich, cloud-powered solution as it offers customizable backup options. So, if a glitch happens, you can simply rewind and restore the previous version of data to a specific point in time easily.

Simply put, the private cloud version of SAP Business One focuses on security, collaboration, and flexibility to get more productivity through streamlined processes.

Who Can Benefit the Most from SAP Business One Private Cloud?

SAP Business One Private Cloud caters specifically to small and mid-sized businesses with unique needs. It is a perfect fit for organizations that emphasize the utmost security and control over their data. The dedicated private cloud infrastructure offers superior protection compared to public cloud solutions. In a way, SAP B1 Cloud remains ideal for companies that deal with sensitive information or complex compliance-related requirements.

Furthermore, SAP B1 private cloud shines for businesses with complex workflows. The high level of customization enables these businesses to get the solution for their specific processes. A seamless integration with existing systems and the ability to develop custom add-ons can address their unique challenges effectively.

Lastly, a private cloud for SAP B1 is a great option for organizations with fluctuating resource demands. The ability to scale resources up or down on demand ensures they always have the necessary power to handle peak periods.

Why B1 Partner Cloud?

If you want to experience the transformative power of SAP B1 Private Cloud features cost-effectively, B1 Partner Cloud will remain by your side! Flexible pricing structure, in-house dedicated resources, and state-of-the-art infrastructure for developing customized solutions are our USPs. All you get is the optimum level of security and scalability for your business needs.

We offer a dedicated account manager, 24×7 expert assistance, and free migration services to B1 Partner Cloud. At B1 Partner Cloud, we understand the unique requirements of your business and ensure the best possible SAP B1 solution in the cloud. Want to know or discuss more? Simply mail us at support@b1partner.cloud and we will get back to you very soon.

Concluding Remarks

In a nutshell, SAP Business One Private Cloud offers SMBs a powerful ERP solution with more security and control. Its key business benefits include enhanced security, superior customization flexibility, optimal performance, and simplified compliance requirements.

However, leveraging the advantage of a SAP B1 private cloud can be complex. This is where your trusted SAP B1 Partner, like B1 Partner Cloud, comes in. We have the expertise to guide you through the entire process, from implementation to ongoing management, ensuring your SAP B1 cloud solution perfectly aligns with your business needs.

Today’s competitive business scenario poses new challenges for enterprises across the world. There, cloud and digital transformation can be a silver lining and you can keep your business competitive. The cloud approach has enabled the management to make informed decisions based on actionable insights. Implementation of advancements of technology and adapt to new changes in business processes are easy with the help of cloud solutions.

SAP Business One Cloud solution is an ideal example of how a cloud-based ERP system can bring a digital revolution in your business. Here we make a list of key business benefits of moving to the cloud for modern enterprises.

Boost in Productivity

As an entrepreneur, you know the secret of boosting productivity at your workplace, right? Cloud and digital transformation enable you to increase productivity across every department. Employees are empowered with instant access to real-time company data and quick communication. Cloud computing also brings automation with the help of AI-based functionality to eliminate maintenance processes and the need to remain occupied in time-consuming, mundane tasks. Your employees can readily provide clear reports, store key information, and maximise the level of productivity.

What’s more, automation and increased efficiency of employees can also enable you to take your business to the next level without increasing resources.

Reduction in Operational Costs

SAP Business One Cloud solution offers a highly flexible model. You can easily scale up or down the capability to meet your changing requirements effectively with this solution. It helps you reduce the operational costs for hiring resources and spend on infrastructure and hardware. Today, companies want to save big on infrastructure and resources by migrating to cloud. Also, you can readily take advantage of big data and AI-based features without worrying about storage space.

The cloud-powered solution enables you to store corporate data on remote servers thereby enabling you to get rid of investing in a server room.

Read: Choosing Between On-Premise and Cloud ERP Software

Support Diverse Requirements

Entrepreneurs witness changes in various requirements in various aspects ranging from planning to sales, and budgeting to finance. Such sudden and sharp changes need an advanced technological solution. There, a cloud-based ERP system can lend a helping hand. You can easily manage operational and financial requirements while getting real-time insights to make informed decisions.

In other words, the cloud-based solution can fetch, collect, and analyse the data to manage the business processes and predict requirements with ease. It is also possible to mitigate the associated risks and increase the profitability of your business with the help of cloud technology.

Faster Implementation

Many enterprises lag behind because of a longer implementation timeline. Whether it is migrating to new technologies or integrating technological advancements, the implementation time plays a vital role in achieving various business objectives. At times, a slight downtime can cause a lot of damage to your running business. The good news… migration to the cloud platform is quick and easy. You can rapidly shift your business processes to the cloud platform without any risk of data theft.

Simply put, cloud-based solutions cause minimal disruption in your business. Taking the example of SAP Business One Cloud again, you can readily implement it in your business system with the help of a reliable SAP Business One partner. With decades of experience in developing and integrating custom ERP solution, such a global partner can readily shift your entire business to the cloud.

Higher Security

The cloud-based solution can provide enhanced security to your confidential corporate data. It is almost impossible to breach data with encryption and other safety measures for data stored in cloud servers. You can also avail the benefit of authentication access on the basis of hierarchy. In a way, you can prevent sensitive information of your company from going into the wrong hands.
Higher security can further enhance the trust factor because your customers can remain assured of their personal information and transactions. You can attract more customers by providing them safe and secure cloud-based transactions. This is particularly beneficial for eCommerce and B2C businesses.

What makes cloud deployment highly profitable is the fact that it can reduce the total cost of ownership (TCO) by 2.3 times in the on-premise solution. Also, cloud technology offers benefits to the customers and enables them to get your company or brand’s information on the move anytime. You can readily integrate business-friendly features of emerging technologies like IoT and AI in the cloud solution.

In a Nutshell

Cloud technology is capable of increasing visibility and providing security to your business operations. There is no exaggeration in mentioning that cloud is a future of modern business. Cloud computing not only provides a strong foundation but also drives your business by bringing automation and convenience.

At Silver Touch Technologies, we combine the benefits of the cloud concept and SAP Business One advantages in the customised SAP Business One Cloud solution. We assist you to streamline your complex business processes through robust features of SAP Business One and flexibility of cloud-based solutions.

Do you want to give your business an edge of advanced technology? Just send us an email at info@silvertouchtech.co.uk and our expert consultants will contact you shortly.

SAP Business One can be implemented both on-premise and off. Yes, both kinds of implementation come with pros and cons. However, there is a reason why just 15% of the ERP users opt for on-installation while 84% use either SaaS-based or cloud ERP. Cloud-based ERP offers more benefits than their on-premise counterpart. The same is true for the SAP Business One cloud. Migrating. SAP to cloud migration SAP Business One cloud is the makes the ERP more flexible, more snappy, and more performance-oriented.

What Is SAP Business One Cloud?

SAP Business One cloud is the off-premise installation of the ERP. Although SAP does host SAP Business One on the cloud, most businesses prefer to go with the managed SAP Business One – which is hosted by SAP partners. Companies take the help of an implementation partner who would take care of the implementation part. Reputed SAP Business One vendor like B1 Partner Cloud host SAP Business One on their own AWS or Azure platform and offer their clients a fully managed ERP service. As a result, the customers of such ERP vendors don’t need to make sense of the technological complexity involved in setting up a cloud environment and implementing the SAP Business One cloud.

Pain Points Associated With Using an On-Premise ERP

Don’t get us wrong. Every on-Premise ERP has their special pros and benefits. However, for some businesses, such on-premise ERPs might not be a good fit. These companies suffer from some pain points associated with using on-Premise ERP.

The primary pain point of using an on-Premise ERP is the upfront cost. Companies opting for such ERPs need to buy expensive hardware in order to implement the ERP on the premise. The price of such hardware is becoming increasingly expensive every day.

When you have an on-Premise ERP setup, everything is your responsibility. From keeping the ERP up and running to ensuring all the security best practices are being followed, it’s your company that has to do all these maintenance tasks. It’s too much of a responsibility, and it’s time-consuming as well.

To keep the resources used by your on-premise ERP in good shape, you need to hire IT specialists, and this is a recurring cost.

From a functional point of view, on-premise ERP offers little to no scalability. This becomes a problem for businesses seeing ups and downs in demand for their products or services.

Lastly, most companies delay updating their ERP when they use on-premise ERP. That’s because they want to avoid disrupting the flow of their process. As a result, most users of on-premise ERP often use backdated versions.

How Does Migrating to SAP Business One Cloud Resolve These Pain Points?

Flexibility is the most significant benefit of SAP to cloud migration. This flexibility comes in the forms of operational, financial, skill-related, and more. Here are the reasons why migrating your SAP Business One to the cloud is extremely beneficial-

Minimal Upfront Cost

When it comes to implementing something in the cloud – be it ERP or any other software, the most obvious benefit is the fact that there is no need to spend money on servers and infrastructure that support the servers. SAP Business One cloud is hosted on the servers of your ERP vendor that manages the ERP installation for you. Hence, you save a huge amount of money that you would have otherwise spent on buying servers. Some might argue that the subscription model of SAP Business One Cloud will prove to be costly in the long run. However, remember that since the vendor manages the setup, you don’t need to spend too much money on hiring SAP experts, IT engineers, or IT security specialists. Maintaining a server is a recurring cost. On top of that, managing the on-premise installation of any software can be time-consuming. SAP Business One cloud provides respite to all these issues.

No Server Configuration Issues

Opting for SAP Business One cloud frees you from the complexities of setting up the server for the ERP. As a result, you get to focus on what matters most for you – growing your business. On top of that, since the vendor manages the server, the responsibility of maintaining its security is shared with the vendor. All SAP-certified vendors like B1 Partner Cloud go the extra mile to keep their server configuration free from any errors. So, in summary, migrating SAP Business One to the cloud helps you get peace of mind.

Flexibility In Scaling Up and Down

SAP to cloud migration comes with the most practical benefit of scaling the IT resources up and down. There isn’t a single organization whose business growth happens in a uniform manner. During special days like Black Friday or Christmas, companies see a significant uptick in sales. To make sure that the ERP system can handle the increased workload, businesses need to use additional hardware. However, as the demand subsides, the additional hardware becomes redundant. This is a terrible waste of money. SAP Business One cloud solves this problem. Since it is powered by virtual resources – virtual storage, virtual RAM, virtual network settings – a business can increase the allocation of these virtual resources. Once the demand subsides, the business can easily scale down its resources.

Timely Updates

Since the backend of SAP Business One Cloud is managed by either the vendor or SAP itself, users of the ERP don’t need to manually update their ERP. Every new update is tested thoroughly to examine its impact on the stability of the system. Hence, on the one hand, the users of SAP Business One cloud get the benefit of timely updates, and on the other hand, they don’t need to worry about updates breaking their system.

So, in summary, here are the benefits of using SAP Business One Cloud-

No requirement for expensive hardware. The installation is hosted by the vendors on cloud platforms.

No complexity since the vendor manages the server.

Virtual resources can be scaled up and down without the fear of hardware redundancy.

No need to hire expensive IT specialists as the technical aspect of the ERP installation is managed by the vendor.

Get timely updates.

It feels great when you can offload the complexities of managing the technical aspects of SAP Business One.

Steps & Best Practices to Migrate SAP Business One to Cloud

Migrating SAP Business One to the cloud is simple but not simplistic. These steps must be followed while migrating SAP Business One to the cloud-

Create a Proof of Concept

Migrating an ERP to the cloud is not a magic pill that will solve all your ERP-related problems. Sometimes your company needs to adopt a different strategy to solve its current ERP problems. Hence, instead of jumping right into migrating your SAP Business One ERP to the cloud, first, create a PoC. When the Proof of Concept does solve your problem on a smaller level, you can then move on to full migration.

Decide Whether You Want a Managed ERP Service or Just a Cloud Infrastructure

SAP to cloud Migrating can happen in two ways. First, you can take the SaaS approach, where computing the resources and the ERP software are both managed by the vendor or SAP. Alternatively, you can just opt for virtual infrastructure or Infrastructure as a Service and manage the technical aspects all by yourself. The first approach is suitable for companies that have limited bandwidth to hire expensive IT specialists.

Specify Which Database You Want To Use

SAP Business One can work with MS SQL Server and its flagship in-memory database – HANA. Since HANA integrates smoothly with SAP Business One, our suggestion would be to opt for this in-memory database while migrating to the SAP Business One cloud. It offers faster data processing functionality and advanced analytical power. However, depending on the requirement, a business can stick to SQL Server, which works equally well with SAP Business One.

Exporting Enterprise Data

After the initial implementation of SAP Business One cloud, along with the database, comes the important task of exporting the master data and other enterprise data. SAP Business One itself offers user-friendly tools to export data in bulk. Once the data is validated and cleansed, it can be imported to the SAP Business One cloud using the import wizard offered by the system. Data validation must be performed to make sure that there is no discrepancy between the existing database and the new database.

Thorough Testing

Lastly, the new SAP Business One cloud implementation must be thoroughly tested before it is selected for daily use. The test can and should take one to two weeks to finish.

Conclusion About SAP to Cloud Migration

Migrating to SAP Business One cloud is not a scary proposition. Since SAP wants companies to modernize their IT infrastructure, it has made the migration process as frustration-free as possible. However, there are still a lot of moving parts involved with migrating your SAP Business One environment to the cloud. This is where B1 Partner Cloud in. We already have specialization in installing SAP Business One from scratch. We can obviously help you simplify the migration process. Contact us today for a smooth and successful migration to SAP Business One Cloud.

FAQs of SAP to Cloud Migration